Description:
Accurately completes and processes packets of information for goods and services on a weekly and monthly basis.
Packet includes check requests, original invoices, purchase order, etc.
Ensure invoices, checks, and other documents are properly sorted, logged, scanned, filed, reconciling and researching all invoices and vendor statements on a weekly basis.
Knowledge of tax regulations and payment of all taxes due (i.
e.
City, Parish, State, and Federal) and accrues if necessary.
Secures appropriate documents for all checks and retains all reports.
Maintains adequate record keeping by filing; should be stored in a secured and consistent manner.
Completes daily cash report with all disbursements and deposit information.
Handle daily department mail by opening, sorting, and distributing it timely and accurately.
Demonstrates excellent communication, customer service, and interpersonal skills, especially with both technical and financial backgrounds.
Keys all invoices, requests, etc.
daily with accuracy ensuring correct codes are on all invoices and requisitions.
Performs batch runs weekly as directed for check runs.
Handles all A/P inquiries and responds within two working days.
Runs updated A/P Aged Reports (OPAY) weekly CFO and works invoices accordingly.
Carry out daily processes and controls accurately and on time, and ensure compliance with company policies.
Answers telephone professionally within three rings, and/or checks voicemail/emails in the morning and periodically throughout day.
Runs reports as requested for the accounting department and assist CFO with audits as applicable.
Any other duties assigned as needed to help drive our Mission and abide by our organizations values.
Requirements:
· Must be able to read, write, and communicate effectively in English.
· Polite, professional demeanor when working with inside and outside customers.
· High degree of attention to detail-Failure to check a financial document for accuracy or accidentally mistaking one numeral for another can result in a very costly error, so it takes a very detail-oriented person to thrive in this job.
· Computer literacy, keying information into various programs.
· Excellent verbal and written communication skills
· Excellent Organizational skills -ability to keep everything organized, losing an invoice can have major financial penalties or missing filing deadlines.
· Knowledge of basic accounting principles
· Strong analytic abilities
· Ability to work independently and prioritize tasks/time management.
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