Billing Clerk

BILLING CLERK PRIMARY PURPOSE & FUNCTION The Accounting/Billing Representative is responsible for providing financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative operations.
The Billing Representative must comply with established policies and procedures.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES Invoice customers weekly, bi-weekly, bi-monthly or monthly as required by customers.
Submit to customer in required method ? mail, email, Open Invoice or Fieldglass.
Identify invoice problems and discrepancies and assist in its resolution.
Answers accounts receivable phone inquiries and follows up.
Calls and/or mails correspondence to customers as necessary in order to update accounts and permanent customer files.
Resolve discrepancies and short payments monthly to ensure proper month-end balances.
Files invoices.
Mails customer statements.
Makes collection calls according to company policy and/or procedure.
Verify posting of invoices are reflected properly in the general ledger information.
Assists in monthly closings and internal and external audits.
Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.
Review documents such as purchase orders, sales tickets or charge slips to compute fees or charges due.
Perform bookkeeping work, including posting data or keeping other records concerning costs of goods or services or the shipment of goods Verify customer open balances and report monthly closing balances.
Oversee that accounts receivable documents are scanned and saved according to company document retention policy.
Verifies that the cost transactions are keyed in properly to ensure proper general ledger reporting.
Performs filing, copying and scanning of accounts receivable / customer information.
Maintaining all department information confidential and secure Performs other related duties as required and assigned KNOWLEDGE, SKILLS & ABILITIES Attention to detail Strong organizational skills Excellent written and verbal communication Timely follow-up Ability to prioritize Computer software acumen Basic computer skills and word processing.
Good mathematical background Some experience with spreadsheets and automated accounting systems Ability to sort, check, count, and verify numbers Ability to multi-task, prioritize and work efficiently Ability to listen, communicate (written and verbal), excellent grammar, spelling and proof reading skills and follow-up effectively with all staffing levels and clients/customers Ability to work independently, self-starter, energetic Ability to demonstrate good common sense and sound judgment Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings Ability to use 10-key calculator for a variety of accounting functions Ability to perform at high levels in a fast paced ever-changing work environment Ability to anticipate work needs and follow through with minimum direction EDUCATION & EXPERIENCE High School Diploma or GED equivalent required College level accounting classes or Accounting Degree preferred.
4-6 years hands-on Accounting experience Customer Service background SUPERVISORY RESPONSIBILITIES None PHYSICAL REQUIREMENTS This is largely a sedentary role; however, some filing is required.
This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
Note that these physical requirements will not preclude disabled applicants who may be reasonably accommodated under the Americans With Disabilities ACT ("ADA") COMPANY POLICY/PROCEDURE COMPLIANCE Follow all company policies & procedures as well as local, state & federal laws concerning employment to include, but not limited to: I-9 information, EEOC, Civil Rights, and ADA.
The company does not tolerate sexual or other unlawfully discriminatory actions, gestures, harassment or statements.
Any of these behaviors are subject to personnel action up to and including termination and are to be reported to management immediately.
Maintain confidentiality of company records and information at all times.
Maintain a professional image.